Bookkeeping & Accounting for Dental Practices
Dental practice accounting for dentists and dental offices across Southern Ontario. T2 filing, hygienist payroll, insurance reconciliation, and PC tax planning.
Last updated: June 2026
What does dental practice accounting actually cover?
Dental practice accounting covers four jobs that a general bookkeeper rarely handles well: monthly insurance reconciliation against the ODA fee guide, associate dentist payouts on collections, Capital Cost Allowance on chairs and imaging, and the annual T2 for your professional corporation. Ontario Tax Team handles all four for dentists across Southern Ontario from our Oakville office.
From solo offices in Oakville to multi-dentist clinics in Mississauga, our team files the T2, runs payroll for hygienists and front-desk staff, and reconciles the insurance side every month. We work directly inside Dentrix, ClearDent, and Tracker so the production reports tie back to your QuickBooks file without manual re-keying. Tax planning gets built around your professional corporation and the long-term sale of the practice, not just this year's return.
Most dentists call us when the numbers stop matching: an associate split that doesn't reconcile, a CRA letter about employee versus contractor status, or a fee-guide change that nobody flagged. Call (905) 334-4611 for a free 15-minute consultation and we will tell you up front whether your current setup is fine or worth rebuilding.
How does tax planning work for an incorporated dentist?
Tax planning for an incorporated dentist runs on three levers: salary versus dividend mix on what you pay yourself, retained earnings inside the PC for tax deferral, and a clean share structure that protects the lifetime capital gains exemption when you eventually sell. We model the levers on your real numbers before tax-filing season, not after.
Each year we file the T2 corporate return for your dental PC, sort the small-business deduction limit against associate income, and document any Section 85 rollover if you're folding an unincorporated practice into a corporation. For unincorporated associates, we still file the T2125 on the personal T1 and pull the Form T2200 conversation forward if your contract supports home-office or travel claims. Hygienist payroll runs through a dedicated CRA payroll account, with monthly source deductions and year-end T4s issued from the practice.
If a practice purchase is on the table, goodwill amortization and the Class 14.1 rules shape the deal value. We coordinate with your lawyer on the share-versus-asset decision and the ODA registration steps so the post-close month-one reconciliation isn't a fire drill.
Talk to a dental accountant in Oakville
Book a free 15-minute call. We will review your PC structure, associate splits, and last filed T2, then send a flat quote.
Which services do you provide to dental practices?
Our dental practice service list maps to the real workflow of a busy office: month-end bookkeeping, insurance reconciliation, associate splits, payroll for hygienists and assistants, equipment CCA tracking, PC tax, and practice valuation. Each line item ties to a deliverable, not a vague promise.
- Dental insurance billing reconciliation
- Associate dentist compensation tracking
- Professional corporation (PC) accounting and tax
- Dental equipment depreciation (CCA)
- Practice valuation and succession planning
- Payroll for dental hygienists and staff
- Monthly financial reporting for dental practices
What does the month-end bookkeeping workflow look like?
The month-end workflow starts with production and collection reports pulled from your practice management system, then matched against deposits and insurance EFTs. We post adjusting entries for write-offs, redo work, and lab fees, run associate splits on collections, and reconcile HST on the taxable streams (retail, room rental, cosmetic work where applicable).
Equipment additions get coded to the right CCA class on day one so depreciation is correct at year-end. Hygienist payroll runs on the same cycle, with source deductions remitted to the CRA on schedule and T4 / T4A slips ready in February.
You get a packaged month-end report by the 15th of the following month: P&L, balance sheet, associate breakdown, and a one-page commentary flagging anything unusual.
Where do we serve dentists across Southern Ontario?
Ontario Tax Team works with dental offices in Oakville, Burlington, Milton, and Mississauga from our office at 3148 Sixth Line, Oakville, and remotely with practices across the rest of the GTA and Canada. The mix of in-person visits and secure-portal exchange means a Mississauga clinic and an Oakville solo office get the same response time.
Ontario Tax Team was founded in Oakville in 1998 by Samer Al-Assali. Decades of working with healthcare professional corporations and the Ontario fee-guide cycle means we know the moves the CRA makes around associate contracts and the ODA changes that hit billing every year.
Common questions about dental practice accounting
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