Virtual CFO Services
Senior financial leadership without the full-time salary. We work remotely with Ontario business owners on cash forecasts, KPI scorecards, and investor-ready reporting.
When does a growing business need a virtual CFO?
Once you cross roughly $750K in annual revenue and start hiring, monthly bookkeeping and year-end corporate tax filings stop being enough. You need someone modelling cash, pricing, and hiring decisions before you make them. That is the job of an outsourced CFO.
Our virtual CFO service gives you a fractional finance lead who plugs into your QuickBooks Online or Xero file. We build a 13-week cash forecast, a monthly KPI scorecard, and the board-pack PDF that lenders and seed investors ask for. The whole engagement runs remotely, so a Toronto SaaS founder and a Sudbury manufacturer get the same level of CFO support.
You do not need to be a large company to use part-time CFO services. Common triggers we see: a bank covenant breach, a co-founder buy-out, or a seed round where investors want clean numbers. In each case we move from reaction to plan.
Who hires our virtual CFO?
Most of our small business CFO clients sit between $500K and $10M in revenue, and most operate outside the Greater Toronto Area where senior finance talent is scarce. Three archetypes show up most often.
- SaaS founders raising a seed or Series A. You need a cap table, MRR cohort analysis, and a 24-month runway model that a VC associate will not pick apart.
- Manufacturing and trades owners planning a buy-out or sale. You need normalised EBITDA, working-capital benchmarks, and clean prior-year T2 returns before a broker takes you to market.
- Law, consulting, and agency firms scaling past $2M. You need utilisation tracking, partner-comp models, and pricing analysis by service line so the next hire pays for itself.
Because everything runs over Zoom and a secure client portal, we work just as easily with a Kingston law firm as we do with an Oakville-based agency. Distance is not a constraint.
How does the remote process actually work?
We run the whole engagement on three tools: Zoom for monthly strategy calls, a secure client portal for document exchange, and your cloud accounting platform (QuickBooks Online or Xero) for live book access. No driving, no paper, no chasing email attachments.
- Week 1, onboarding. You grant view-only access to your QuickBooks Online or Xero file. We upload a document checklist (last 12 months of bank statements, prior CRA notices, current debt schedule) to the portal.
- Week 2 to 3, assessment. We rebuild your chart of accounts where needed, set up the KPI dashboard, and draft a 13-week cash forecast. You get a written diagnostic, not a slide deck.
- Month 2 onward, monthly cadence. A 60-minute Zoom strategy call on or near the 15th of each month, after the prior month closes. We send the board-pack PDF 48 hours ahead so you read it before we meet.
- Between meetings. Email or portal questions get a same-business-day response. Cash-emergency calls get picked up within two hours.
What is included in our CFO services?
- Financial strategy development and execution
- Annual budget plus quarterly reforecasts
- 13-week rolling cash forecast
- KPI dashboards in Fathom or Spotlight
- Monthly board-pack PDF for lenders and investors
- Profitability analysis by product line or department
- Pricing strategy and gross-margin reviews
- Debt management and financing support
- Board and investor meeting prep, including Q and A coaching
- Monthly 60-minute Zoom strategy call with your virtual CFO
How does our virtual CFO engagement unfold?
Strategic Assessment
We review your QuickBooks Online or Xero file, last 12 months of statements, and current reporting. Then we map a 90-day roadmap.
Financial Infrastructure
We set up KPI dashboards in Fathom or Spotlight, build a 13-week cash forecast, and standardise your monthly close pack.
Ongoing Advisory
Each month we review performance against budget, update the cash forecast, and meet over Zoom to talk through what to do next.
Growth Support
When financing, acquisitions, or exit planning come up, your virtual CFO models the scenario and prepares the board-pack PDF for stakeholders.
How much does a virtual CFO cost?
Most monthly retainers fall between CAD $2,500 and $7,500 depending on revenue, transaction volume, and meeting cadence. Book a free 30-minute consultation and we will quote your engagement once we see your books.
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