Virtual Accounting Services
Full-cycle accounting, delivered remotely by a dedicated accountant who knows your business. From month-end close to year-end filings, we handle the whole stack for owners anywhere in Ontario.
What Does Full-Cycle Virtual Accounting Cover?
Full-cycle virtual accounting handles every step from daily transactions to year-end filings, all delivered online by a dedicated accountant. That means month-end close, financial statements, HST, payroll oversight, advisory calls, and CRA filings. One team, one fixed monthly fee, no commute.
Most owners come to us when their bookkeeping is clean but the numbers still do not tell them anything useful. Virtual accounting closes that gap. You get real-time dashboards in QuickBooks Online or Xero, a monthly management report that reads in plain English, and a CPA-track accountant who will pick up the phone when something feels off.
Ontario Tax Team has run accounting for Canadian small business owners since 1998. We are based in Oakville, but the virtual model lets us serve clients across the province. Hamilton, Kitchener-Waterloo, London, North Bay, Thunder Bay; the city does not change the service.
Who Is Virtual Accounting Built For?
Virtual accounting fits small business owners who would rather not drive to an accountant's office and want senior advice without paying for a full-time hire. It works best for SMBs running on cloud accounting software, founders without a trusted local CPA, and out-of-area Ontario operators whose nearest firm is two hours away.
Typical clients include incorporated service businesses, e-commerce operators, consulting practices, and trades. If your books are already in QuickBooks Online or Xero, onboarding is fast. If they are not, we will move you over as part of setup.
How Does the Remote Process Actually Work?
Working with a virtual accountant looks a lot like working with one across the hall, only faster. You upload receipts and statements through an encrypted client portal, sign engagement letters with e-signature, and meet over Zoom or Teams when you want to talk through results. No couriered envelopes, no scanning twenty pages at a print shop.
Your data lives in cloud accounting software you can log into anytime. Bank feeds pull transactions in automatically. We reconcile, post adjusting entries, and publish a month-end management report by the second week. For advisory and corporate tax planning sessions, we book a video call and screen-share the numbers, the same way an in-person meeting would run.
Security is non-negotiable. Files move through encrypted upload, not email. Access is permission-based. We follow CRA record-keeping rules and Canadian privacy guidelines, and your data stays organised inside the portal year over year.
What's Included
- Full-cycle accounting and month-end close
- Financial statement preparation (income statement, balance sheet, cash flow)
- Management reporting and variance analysis
- Budget vs. actual performance tracking
- Accounts payable and receivable oversight
- HST/GST filing and compliance
- Payroll journal entries and reconciliation
- Year-end preparation and CRA compliance
- Advisory calls with your dedicated accountant
- Cloud software management (QuickBooks Online, Xero)
How It Works
Discovery Call
We review your current accounting setup, understand your reporting needs, and outline a plan that fits your business.
System Setup
We configure your cloud platform, establish reporting templates, and set up integrations so everything flows smoothly from day one.
Monthly Accounting
Each month we close your books, prepare financial statements, and deliver management reports. You always know exactly where you stand.
Advisory & Year-End
We provide strategic guidance throughout the year and handle all year-end preparation, tax filings, and CRA submissions.
What Does Virtual Accounting Cost?
Every business is different, so pricing is a fixed monthly fee built around your transaction volume, payroll, and how often you want advisory calls. Book a free consultation and we will quote based on your real numbers. Need lighter-touch support? Compare with virtual bookkeeping or our HST filing service.
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Ready for Senior Accounting Support, Delivered Remotely?
Book a free consultation and see how virtual accounting can cut a half-day of bookkeeping work off your month.