Virtual Bookkeeping Services
Accurate, reliable bookkeeping delivered entirely online. We handle your books through cloud software so you can focus on running your business, from anywhere in Ontario.
Last updated: June 2026
How virtual bookkeeping works in Ontario
Virtual bookkeeping is online bookkeeping services delivered entirely through cloud software. You give your bookkeeper read-only access to your bank feeds. Every month they reconcile transactions, file receipts captured through Hubdoc or Dext, and post a clean profit-and-loss report to your dashboard. No office visits. No couriered cheque stubs.
Our virtual bookkeeping service gives you a dedicated bookkeeper who manages your accounts inside QuickBooks Online or Xero. Bank reconciliations and expense tracking run on a monthly cycle. Invoicing and monthly reports are layered on top. The whole engagement is run by our Oakville-based team, so you have a real person to email when something looks off.
This service is available to small business bookkeeping clients anywhere in Ontario. A freelancer in Ottawa, a retailer in Sudbury, or a contractor in the GTA all get the same CRA-compliant workflow. We keep your records organised and ready for tax season, including year-end bookkeeping aligned with your corporate return or T2125.
You will always know where your business stands. Our monthly reports give you a clear picture of revenue and expenses, plus a cash-flow view that helps you plan the next quarter. Decisions stop being guesses.
Who are monthly bookkeeping packages built for?
Our remote bookkeeper Canada engagements are built for owners who do not want to drive to an accountant's office. That covers four groups in particular.
- Sole proprietors filing a T2125 who need bookkeeping for sole proprietors that stays current month to month.
- Incorporated small businesses preparing for a T2 return who want clean books before year end.
- Out-of-area and multi-province clients who run operations from Northern Ontario, Eastern Ontario, or outside the province.
- Owners switching from a desktop bookkeeper to cloud-first online bookkeeping services.
If you are already using in-person bookkeeping in Oakville, the virtual version uses the same chart of accounts and the same review checklist. Only the delivery changes.
How we handle your data
Security is part of the workflow, not an afterthought. Bank feeds inside QuickBooks Online and Xero are read-only and encrypted in transit. Documents move through our client portal with two-factor authentication on every login. Access is scoped to the bookkeeper assigned to your file plus a single backup reviewer.
If your file includes HST tracking, see our HST filing services for the matching filing workflow.
What's Included
- Monthly bank and credit card reconciliation
- Expense categorisation and tracking
- Accounts payable and receivable management
- Monthly profit and loss reports
- Balance sheet preparation
- HST/GST tracking and preparation
- Receipt capture through Hubdoc or Dext
- Cloud software setup and management (QuickBooks Online, Xero)
- Real-time financial dashboards
- Dedicated bookkeeper assigned to your account
- Year-end bookkeeping ready for your corporate or T2125 return
How It Works
Free Video Consultation
We meet on Zoom or Google Meet to review your current books, understand your business, and recommend the right plan. No obligation.
Cloud Setup & Onboarding
We connect your bank accounts to QuickBooks Online or Xero, organise your chart of accounts, and set up Hubdoc or Dext for receipt capture through our secure portal.
Monthly Bookkeeping
Each month we reconcile your accounts, categorise every transaction, and deliver clear financial reports you can actually use.
What does virtual bookkeeping cost?
Monthly bookkeeping packages start at CAD $250/month for sole proprietors with one bank account and under 100 transactions. Incorporated small businesses typically land between $450 and $850/month.
Catch-up bookkeeping pricing is quoted after we review your backlog. Book a free consultation and we will send a fixed monthly quote within two business days.
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Ready to Get Your Books in Order?
Book a free consultation and let us show you how virtual bookkeeping can save you time and stress.